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Admission Process and Requirements
Khazar welcomes applications from all qualified students regardless
of race, national or ethnic origin, gender, religion, handicap,
political or cultural background. Admission is a selective process
and meeting the minimum standards will not necessarily guarantee
acceptance. The admission process depends upon a student's educational
background. A graduate of an accredited secondary school will be
considered as pre-freshman.
Applicants must select their school and select even their major
in some schools at the time they fill out Khazar Application Form
for admission. Thus, Freshman students should be enrolled in a specific
school of Khazar University. At the same time, if a student is not
certain of his/her field of study, he/she may apply for changing
the school or the major.
Changing student's School or major requires the approval of the
School or Department student wants to attend.
Applications for admission are generally accepted for any of the
Fall and Spring semesters at the end of the previous semester, although
some schools or departments may limit the admission only to the
Fall semester.
Usually, unless otherwise specified, application deadlines are
September 10 for the Fall semester and February 10 for the Spring
semester.
There are no final deadlines (unless specified in a particular
subject session) to apply for the graduate study. Generally, admission
to advance degree program is effective at the end of the Fall and
Spring semesters. An applicant should provide full documentary evidence
of the courses he/she has taken for the previous degree with marks
or grades.
All applicants are required to:
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complete and submit the official Khazar Application Form together
with a non-refundable application fee
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enclose a copy of their previous diplomas, transcripts and test
scores
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submit state entrance examination score regardless of their
previous class rank (applies to Azerbaijani citizens only)
In some cases applicants can be asked to complete a special department
or School application form.
For details of admission of international students, please contact
International Students and Scholars Center.
It is essential that applicants, whose native language is not English
should have obtained a sufficient competence in English. Pre-freshmen
and candidates for graduate degree program with English difficulties
must take special non-credit English course.
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Special students
Special (irregular) students are the individuals who enroll in
one or more non-degree courses. They are permitted to take examinations
and receive academic credits. These students are charged a special
tuition fee for the courses taken. They may request a certificate
confirming successful completion of the course(s).
Admission of special students to specific courses must be approved
by relevant dean's office as well as the Admission Office.
Re-admission
A student, whose studies at the university are interrupted for
any reason for a period of one semester or more (excluding the summer
sessions) must submit a formal Application for
Re-admission and a reapplication fee - equivalent of $50.
Re-admission takes place at the end of the previous or beginning
of the current semester.
All re-admissions must be approved by the relevant dean's office.
Students who were in good standing when they left the university
are virtually assured of re-admission.
A student who is readmitted is subject to the academic requirements
and regulations in effect at the time of re-admission.
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Transfer Admission Requirements
Transfer applicants should be in good academic and social standing
at the school previously attended. Khazar University requires all
transfer applicants whose first language is not English, regardless
of citizenship, to take an English proficiency examination. Applicants
may submit their TOEFL score or have to get the English Language
Institutional placement test of Khazar University.
Transfer students entering undergraduate programs of Khazar, including
those from other countries should submit official transcripts accompanied
by a certified English translation from all secondary schools and
post- secondary institutions attended. All documents must show coursework
and examinations taken, indicate grades received, identify passing
and maximum marks, and show evidence of secondary school graduation.
Certified copies and certified English translations of all academic
achievements in each college or university attended are required
in order to complete an Application for Graduate Studies at Khazar
University.
The credits given by the accredited institutions will count toward
the total number required for graduation. Some students should pass
additional examination before the credits consideration. Transfer
students must satisfy all degree requirements. The fee for transfer
admission is equivalent of $50.
Transfer students must complete at least one half of the credits
required for their major at the relevant School at Khazar University.
In special cases, relevant departments and/or Schools of Khazar
University may apply a different policy.
Approval of the credits earned at Khazar University by the students
enrolled at Khazar University but who plan to graduate from another
university is their own responsibility.
A limited number of appointments to teaching fellowships and assistantships
are available for qualified students.
Students who study abroad in the accredited universities will submit
the credits to get their degree from Khazar.
At Khazar University students can change their major and/or transfer
from one school of Khazar to another. A student wishing to transfer
from one school to another must obtain an inter-school transfer
approval from the dean's offices of both schools, and should ask
the Admission Office to start internal transfer procedures.
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Tuition and Other Expenses
The contract signed between Khazar University and the student defines
that students are required to pay for their tuition. Khazar reserves
the right to change the tuition fees from year to year. Information
on the rates is available from the Admission Office. The annual
tuition fee varies from School to School and from the number of
registered credits.
The tuition fee should be paid either by a one-time payment at the
beginning of the academic year, or in two installments, by semesters.
In the case of the contract between the University and the student
being interrupted, the paid tuition would be returned as follows:
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80% of initial sum during the first two weeks after the first
day of classes
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60% of initial sum during the third week after the deadline
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40% of initial sum during the fourth week after the deadline
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20% of initial sum during the fifth week after the deadline
After five weeks none of the paid tuition can be returned.
If a student has been admitted to a program but has not started
his/her studies, the contract between him/her and the University
is interrupted. In case of interruption, 80% of the paid tuition
fee is returned to the student.
Some of the other expenses students have to pay for can be charged
in the next cases:
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Non-refundable Admission Fee (for new resident students) - equivalent
of $50 for local students, equivalent of $150 for international
students;
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Non-refundable Re-admission Fee (for students after at least
a one-semester interruption of study) - equivalent of $50;
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Non-refundable Transfer Admission Fee - $50.
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Transcript or Grade List Fee (per copy) - equivalent of $5.
Khazar University Schools may also charge special fees for certain
courses, services, or use of specialized equipment.
For the information on living expenses contact the International
Students and Scholars Center.
No student may withdraw from the University in good standing or
graduate from the University unless all current obligations to the
University are paid in full.
Schedule of Classes
Within the semester system and the provision of a special summer
session, Khazar schools develop a class schedule, which is available
on campus prior to registration. Each schedule lists the classes
that will be offered during the semester, the times, locations,
number of credit hours and the respective instructors. The University
reserves the right to cancel courses for which registration is not
sufficient.
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Course Registration
Students should register in person for the courses they are going
to take during the coming semester. Before the first day of registration
the course schedule (the courses, class hours and classrooms for
each semester) must be published. Registration is administered by
the Registration and Records Office in cooperation with the Offices
of the Deans of School on the dates specified in the Academic Calendar.
The procedure of registration is considered complete after students
have paid the required tuition payment. All changes in registration
must be reported to the Registration and Records Office. A course
is considered dropped when a drop card is completed and returned
to the Registration and Records Office. A student may not add a
course or withdraw from the course after the second week of classes.
Any exceptions can be permitted only with the approval of the Dean
of the relevant School.
Failure to drop a course within the time allowed is regarded as
failure in the course and recorded with grade F.
A student can be dropped from a course for non-attendance. Permission
of the Dean of relevant School is required for specific regulations.
The maximum credits to be covered by full charges for undergraduate
programs are 19 credits per semester and 10 credits during the summer
session. Permission to register for more than the required number
of credits will be granted only on approval by the Dean.
Students must register for classes before the semester starts. However,
with the permission of the Dean of relevant School, students can
register during the first week of classes. Students not registered
by the end of this period are subject to a fee (penalty) for late
registration. Inconvenience, illness and other personal reasons
for registering late are not accepted as reasons for waiving the
penalty. The amount of penalty for registering during the second
week of classes is equivalent of $25. Registration ends after the
second week of classes. No student will be allowed to register after
those dates.
Graduate and undergraduate students must be registered for 12 or
more credits to be classified as a full-time student. A student
who registers for less than 12 credits must receive official approval
from the Dean.
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Records and Transcripts
A permanent record, reflecting academic achievement, is maintained
by the Dean's Office for each student who registers at a Khazar
University school. The Registration and Records Office manages all
the information needed for the continuing evaluation of the progress
of a student, including grades earned.
Students may obtain transcripts of their academic records and grade
lists from the Registrations and Records Office. Transcripts will
be released only after all bills have been paid and on the signed
request of the student concerned. There is a fee in the amount of
equivalent of $5 for each copy of an official transcript and grade
list. Payment must accompany the request. The university will not
issue a transcript that reflects only a part of the student's record.
Withdrawals
A student may withdraw from a course during the first five weeks
of classes. After that, a course withdrawal will be permitted only
with the approval of the Dean of the School. When a student withdraws
from a course after the first five weeks of a semester, a dropped
course will appear on the academic record as "W" in place
of a grade, and a student will be charged for the entire course.
A student may also be withdrawn from the course administratively
because of not holding such requirements as attendance, participation,
others. The University may place a student on involuntary leave
for a specific period (e.g., for a term or a year) for serious violation
of University Regulations and other codes.
To withdraw from the University students should complete an official
withdrawal form, available at the Registration and Records Office,
and submit it to the Dean's Office. Information shown in the form
is considered for the Khazar refund policies and procedures.
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Academic Probation
Academic probation is an action usually taken only in the first
two years of study. The undergraduate student whose cumulative G.P.A.
is 68 or less is a subject to the academic probation. A student
on probation is a subject to restrictions as to the course load
for which he or she may register. To remove probation status a student
must achieve the G.P.A. of 70 in the following semester. A student
who does not remove probation status within two semesters is subject
to dismissal.
Attendance and Absence
Full-time students are expected to attend all elements of their
courses unless they are sick or have the permission of their School
Dean. In general, to be eligible for taking exams students should
not miss more than 20% of the class hours. Otherwise, the student
can take the exam only with the approval of the Dean of relevant
School.
Continuing and unexcused absence or lack of participation may lead
to withdrawal from the course. The student whose behavior is disruptive
either to the instructor or other students will be asked to leave.
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Theses and Dissertations
General Guidelines for Graduate Studies
In addition to well-established rules and procedures for advanced
degree programs, the Committee of Graduate Studies (CGS) defines
the general policy and specific requirements of Graduate Studies,
(i.e., Master, Ph.D. and some professional degree programs).
The CGS consists of specialists, related major representatives,
and graduate students elected or appointed by the Graduate Student
Council.
A graduate degree candidate, together with his/her supervisor(s),
must submit a plan of study to the CGS. The plan has to be approved
by the CGS and signed by the candidate and his/her supervisor and
should consist of:
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the list of required and elective course and their credits
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a title and brief summary of the proposed research work (thesis,
dissertation, research project)
Depending on the graduate program and the candidate's academic
background, a different proportion of courses to independent learning
and research work is possible.
There are at least three types of Master's degree studies involving
the role of research carried out by the candidate according to his/her
plan of study:
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including a master thesis
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including a report or specific project
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including only the required and elective courses with papers
or practical work without any separate research work
A Master's thesis worth some credits (usually between 6 and 8)
and reports and projects are also worth some credits, but less than
the thesis.
Masters programs are to prepare the student for advanced work in
industry and various institutions, and also for further graduate
studies (usually for Ph.D.). Ph.D. programs are designed to prepare
the student for advanced research. The Ph.D. degree is awarded in
recognition of the creation of new knowledge and an increased depth
of research.
The plan of study of the candidate for Ph.D. degree must include
some information about the proposed research field and subject of
the dissertation, as well as information on the completion of a
definite group of advanced courses of study.
The Ph.D. dissertation is usually worth 10-12 credits but in some
exceptional cases the number of credits for a Ph.D. dissertation
may by increased.
For each Master thesis and Ph.D. dissertation CGS will develop
a Thesis Committee (for master and professional degree, if they
anticipate some final research work) or a Dissertation Committee
(for Ph.D. degree) which normally consists of four (five) members
including the supervisor and outside experts. The candidate for
graduate degree and/or his/her supervisor and/or Dissertation (Thesis)
Committee may ask for a modification to the plan of study (e.g.,
addition of one or more courses, change the title of dissertation
or thesis, etc.)
Any change in the plan of study must be resubmitted to the CGS
at least two weeks before degree commencement.
Each doctoral candidate and masters candidate with strong research
work must pass a final oral defense of his/her dissertation (thesis)
and demonstrate the wide knowledge of a major field and the role
and the significance of the dissertation (thesis) in relation to
the field. The Dissertation (Thesis) Committee is the examination
body for the final oral examination. Before submitting the final
version of his/her dissertation (thesis) to CGS the candidate must
obtain the approval of the supervisor and some members of the Dissertation
(Thesis) Committee.
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Examinations
Final examinations will be held at the end of each term in all
courses. These will be consistent with the approved schedule of
examinations. Changes for individual emergencies of a serious nature
will be made only through written request by the student to the
Dean of the School.
A student who is absent from an examination without an excuse
may be given a grade of "F" for the course. An incomplete
("IC") will be given in the case of a student's absence
from the final examination who has presented a satisfactory reason
to the instructor approved by the Dean of relevant School. Students
whose grade is 57, 58 or 59 from a course also receive IC mark.
Students who are absent from intermediate tests and quizzes with
a reason acceptable to the instructor and the Dean's Oficce will
be given a substitute test.
Re-examination for the purpose of removing a failure is permitted
only in the case of graduating seniors who are in their last term
before their scheduled commencement and who are passing the course
at the time the final examination is given. In this case only one
and exceptionally two course re-examinations are permissible.
Credit by examination - Students currently enrolled or formerly
enrolled in the university may obtain credit by examination in a
course in which they have had no class attendance provided that
the course has been determined by the offering department or school
to be an appropriate class for credit without attendance. Permission
to take the examination must be obtained in advance from the Dean
of the School. The applicant must pay the fee to the university
in advance of the examination. This fee is not refundable. The instructor
administers and reports the results of the examination to the Registration
and Records Office within one week of the date of approval by the
Dean. Credits earned under this regulation are recorded with the
grade achieved on the examination.
For detailed information on examination and evaluation, please
see Khazar University "Examination and Evaluation Guidelines"
or Khazar Student's Handbook.
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Academic Honesty
Students rights are accompanied by certain duties and responsibilities
that must be respected by them. Academic honesty plays an essential
part in maintaining the integrity of the University. Students are
expected to recognize and uphold standards of intellectual and academic
integrity.
As a basic standard of conduct in academic matters KU assumes that
students submit for credit only the products of their own efforts.
All dishonest work is rejected. The ideal is that students refrain
from any form of dishonorable conduct in the course of their academic
work.
No communication is permitted between students in examinations.
For violation of the examination rules or dishonesty in an examination
a student is a subject to disciplinary action.
Any kinds of infringements as follows are strictly forbidden and
will, if proven, be penalized: plagiarism, cheating on examinations,
unauthorized collaboration, falsification, multiple submissions.
Following the standards of the academic conduct, rights and responsibilities
are essential for all the members of Khazar academic community including
faculty. Being strict, objective, and honest during the examinations
is one of the important faculty responsibilities.
Given difficulties related with transition from Communism and centralized
economic system to democratic society and free market economy, Khazar
community is always sensitive towards academic honesty.
The University policy is to retain ownership and any rights to
discoveries, innovations and inventions including computer software
made by students, faculty and staff with the use of University facilities.
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